Bookkeeping

Every line, in the right books.
You make the odd call.

Bank feeds, receipts and bills come straight to Beans. It records each one for the right entity or for you, matches receipts to their payments, and asks only when the call is yours.

Read-only bank feeds Proper double-entry underneath

The Inbox. What Beans can't be sure of waits here, with everything it already knows. The rest is recorded before you look.

The life of one payment

One trip to Bunnings, start to finish.

A $186.40 charge on the Everyday card, from the moment it lands to tax time. You tap once.

Sat 3 Oct, 9:14 am
It lands from the bank feed.

Beans reads every account and card as the lines come in. Nothing to download or type.

Everyday card
BUNNINGS WAREHOUSE-$186.40
New3 lines from the feed, 9:14 am
9:15 am
Beans asks the one thing it can't know.

Woolworths and Ampol are recorded already. Bunnings could be the rental or you, so it asks.

Question

Bunnings on Saturday, $186.40 on the Everyday card. 14 Smith Street, or Personal?

14 Smith StreetPersonal
10:02 am
You tap 14 Smith Street.

It's recorded as repairs for the rental, with its double entry, and you can undo it from the same row.

Recorded Bunnings, $186.40, as Repairs for 14 Smith Street.Undo
How it's recorded
Repairs and maintenance, 14 Smith Street$186.40
Everyday card-$186.40
12:40 pm
The receipt finds its payment.

Bunnings emails the receipt to your books' address. Beans reads it and keeps it with the payment.

FromBunningsToour-books-k7m2qx9p@heybeans.comSubjectYour Bunnings receipt
Receipt 4471 0932.pdf1 page
Matched the Bunnings receipt to $186.40 on the Everyday card.
A month on
Next time, it files itself.

Once Beans has seen how you like something done, it asks to handle it from now on.

Bunnings on the Everyday card again. I've filed these to 14 Smith Street the last three times. Want me to just handle them from now on?

Yes, just do itKeep asking me
30 June
It's in the rental's figures at tax time.

The payment counts in the property's report, with the receipt one tap away for your accountant.

14 Smith Street, asset report
Rent received$30,960.00
Interest on the Smith Street loan$14,600.00
Council rates$2,449.20
Repairs and maintenance$1,095.80
Net income$9,580.00

Where it comes from

Everything comes to Beans on its own.

Your banks and cards feed in every day. Receipts and bills arrive by email. A statement covers any account without a feed.

Bank accounts and cards
ECEveryday cardUpdated 9:14 am-$1,284.30
CACafé accountUpdated 9:10 am$25,614.08
SSSmith Street accountUpdated 8:52 am$3,358.00
TCTravel cardUpdated 8:47 am-$412.95

Bank feeds

Every account and card, read-only. Beans sees each line as it lands and can never move money.

FromSam TaylorTobeans@heybeans.comSubjectFwd: Invoice 2231
Invoice-2231.pdf1 page
Recorded the Coastline Plumbing bill for 14 Smith Street, due 28 October.

Email Beans

Forward receipts and bills, or give suppliers your books' address. Beans reads each one and files it.

Travel card, statement.csv
42lines in the file
38new, added
4already here
28 SepQantas$486.20

Statements

No feed for an account? Drop in its statement. Beans adds what's new and skips what it already has.

Contacts and Hey Beans

Know where the money goes.

Every supplier and customer, with what you've spent, what's owed and when. Ask Hey Beans anything about it in plain words.

What have we spent at Bunnings on Smith Street this year?
$1,204.60 since 1 July, over 7 payments. All of it repairs, and $642.00 of it was the back deck in August.
Hey Beans, ...
Contacts 17AllSuppliersCustomers
SBunnings$1,205
SBidfood$22,840
SCoastline Plumbing$1,034You owe $385.00, due 28 Oct
SRay White$1,560
STelstra$964
CHarbour Rowing Club+$3,960Owes $1,320.00, overdue
CSeaside Physio+$11,880

More of what Beans does

Hand Beans the books.

Beans is opening to a few people at a time. Get started and you'll hear the day it's your turn.

Get started
Beans