BAS and GST

GST kept as you go.
The BAS lodged from Beans.

No weekend of adding up. Beans works out the GST on every line as it records it. When the quarter ends, the BAS is ready, and Beans lodges it with the ATO for you.

Lodged straight to the ATO Cash or accrual

The Tax page. Each entity's BAS with Beans' sentence, how it compares with last quarter, and the three figures the ATO asks for.

A quarter, worked

July to September, as Beans kept it.

Harbour Café's GST over one quarter, from the first line to the payment, and the few things Beans asked along the way.

All quarterGST on every line, as it's recorded.
BidfoodGST $167.50
Shop rentGST $363.64
Catering, Harbour Rowing ClubGST $120.00
19 AugustA bill with no tax invoice. The GST is claimed anyway.
Coastline Plumbing, $418.00GST $38.00
Claimed, and noted for BAS time
30 SeptemberThe quarter ends. Beans checks the bank.

What did the bank say the Café account's balance was on 30 September?

$25,108.40Save
1 OctoberThe BAS is ready.
BAS for July to September$4,534
Harbour CaféDue 11 Nov
14 OctoberLodged with the ATO, from Beans.
Lodged with the ATO from Beans
Receipt1877 0408 5022
28 OctoberA reminder, two weeks before it's due.

$4,534 is due to the ATO on 11 November for the BAS for July to September, in 2 weeks.

3 NovemberPaid. The reminder clears itself.
ATO, Café account-$4,534.00
Matched to the BAS

The three boxes

Every figure, with the lines behind it.

Open a box to see each account in it and every line underneath. Nothing is a black box, and any figure copies in one tap.

  • Cash or accrual, as each entity reports. Change the basis in Settings and Beans handles the switch-over.
  • Monthly, quarterly or yearly, as the ATO has you.
  • Late lines count in the next open statement, never in one already lodged.
1BGST on purchases$3,120

July to September 2026, Harbour Café. Each account's GST, from 86 lines.

AccountLinesGST
Food, drink and packaging64$1,398.60
28 SepBidfood$167.50
26 SepCoca-Cola Europacific$41.20
24 SepDetpak, cups and lids$58.18
Shop rent3$1,090.91
Electricity1$273.00
Repairs and maintenance4$236.40
Office supplies5$47.35
Phone, software and fuel9$73.74
GST on purchases$3,120.00

Lodge with the ATO

Lodged from Beans, then a nudge to pay.

Beans lodges as a digital service provider. Connect each entity with the ATO once, check the three figures, and Beans sends them.

1You check and lodge
Lodge with the ATO

Your BAS for July to September, Harbour Café.

G1Total sales$84,200
1AGST on sales$7,654
1BGST on purchases$3,120
To pay$4,534

By lodging, you declare that this is true and correct, and that you're authorised to lodge it.

Lodge with the ATOCancel
2The ATO's receipt comes back
BAS for July to September

Lodged the BAS for July to September: $4,534 to pay by 11 November.

Lodged with the ATO from Beans. Receipt 1877 0408 5022.
Payment
$4,534 still owingDue 11 Nov
3A reminder in the Inbox
Reminder

$4,534 is due to the ATO on 11 November for the BAS for July to September, in 2 weeks.

I'll clear this when the payment shows in the bank.

Got it

Lodging some other way, or through your accountant? Tell Beans with "I've lodged it", and the statement is kept just the same.

At BAS time

Your claims stay in. Your accountant gets the lot.

Missing tax invoices, listed for you to decide.

Beans keeps claiming the GST on a bill without a tax invoice. When the quarter ends, it lists those bills once, so you can attach one or choose.

2 bills from July to September 2026 have no tax invoice attached. For purchases over $82.50, the ATO asks you to keep a tax invoice to claim the GST.

Coastline Plumbing19 Aug 2026, GST claimed $38.00$418.00Attach
Allied Electrical14 Aug 2026, GST claimed $24.00$264.00Attach
Keep claimingThe GST stays claimed. Pick this if you have the invoice somewhere else.
Don't claim the GSTThe GST becomes part of the cost. If the invoice turns up later, attach it and Beans claims it again.

If you do nothing, the GST stays claimed.

For your accountant, the whole statement.

Every box to the cent, the lines behind each one, and each account's check against the bank. Print it, or hand over the CSV.

Every box to the cent
G1Total sales$84,200.43
G11Non-capital purchases$41,862.50
1AGST on sales$7,654.58
1BGST on purchases$3,120.00
Each account's check
Café accountMatches the bank
Everyday cardMatches the bank
PrintDownload the CSV

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